ZOOM VIDEO CONFERENCING

ZOOM

Zoom provides teams across the world with industry-leading web-based video conferencing on all smart devices.

As one of the leading solutions on the market, Zoom has brought the power of video to all of its clients, enabling them to:

Conduct video calls from anywhere in the world
Host webinars
Create breakout rooms in video meetings
Build stronger relationships with colleagues, clients & suppliers
Change their background on a call
Share their screen during a call

Providing their users with a user-friendly, seamless experience that allows them to continue collaborating and connecting with their teams and clients.

Their collaboration platform has never been more user-friendly. Coupled with our on-site and remote support, with end-user training, you and your team will be guided through the systems to ensure the implementation is a smooth and simple process.

Let us help you choose the right solution for your business today.

WHAT IS A ZOOM ROOM?

Make meeting on Zoom easier for your users and transform your meeting rooms into Zoom rooms.

ZOOM PHONE

The cloud phone solution, natively built for the Zoom platform.

WHAT IS ZOOM PHONE?

Understand the basics of Zoom Phone & how this will work with your existing Zoom subscription.

Benefits of Zoom Video Conferencing

Zoom modern enterprise video communications has emerged as a versatile tool, enabling seamless communication and collaboration in various sectors. The myriad benefits it offers enhance the overall experience of remote interaction, making it an invaluable tool for businesses, educators, and individuals. Let’s delve into the advantages that make Zoom a leading choice in video conferencing technology.

Meeting scheduling

Schedule your meetings in advance from your Zoom app, which you can connect to a range of other calendars, including those from Google and Microsoft. This makes it easier to get everyone connected using the tools you love.

Security

Zoom is making important changes to its security strategy and implementing new features. For instance, all meetings now require host permission and a password to join.

Advanced features

Another benefit of Zoom is that it’s constantly updating and improving what you can do with the technology. Virtual backgrounds allow you to get rid of the messy meeting room in the background of your call. Additionally, there are even touch-up functionalities too for those who are worried about wrinkles.

Immersive host controls

The host controls in Zoom provide excellent control over how your meeting runs. You can create a co-host for your meetings if you’re working with another consultant. Additionally, there’s access to desktop sharing and hand-over controls too.

Excellent engagement

As well as delivering a futuristic and straightforward experience, Zoom also makes it easy to keep your team engaged with things like virtual hand-raising and other exciting functionalities.

Meeting room flexibility

Zoom cloud-based video conferencing integrates with other well-known brands of video conferencing hardware, from Logitech, Poly, Yealink & more. This means there is a room solution available for all budgets & any room can be a Teams room.

What is Zoom Video Conferencing?

Zoom video communications is a cloud-based, comprehensive platform designed to provide seamless video communication across various devices and locations. It offers high-definition video and audio quality, allowing individuals and organisations to conduct meetings, webinars, and training sessions virtually.

One of its notable features is the “Zoom Room,” a physical setup that enhances the conference room experience by transforming traditional meeting spaces into collaborative, tech-driven environments.

The easy-to-use interface and robust functionality of Zoom video conferencing support efficient and effective global communication, making it a preferred choice for businesses, educational institutions, and individuals alike.

Zoom's Chat and Collaboration Functionalities

Zoom goes beyond video and audio conferencing, offering a rich set of team chat and collaboration features that enhance team communication and productivity. The built-in chat functionality allows for individual or group messaging, enabling real-time exchange of information. Participants can share texts, files, images, and links directly within the chat window, making it an efficient tool for quick communication and content sharing.

Moreover, the collaboration tools within Zoom further promote teamwork and engagement. The screen-sharing feature lets users present their desktop or specific application windows, facilitating demonstrations, presentations, or collaborative editing. The whiteboard feature opens up avenues for brainstorming sessions, with users having the ability to sketch their ideas and annotate directly on the shared screen. The co-annotation and non-verbal feedback options ensure interactive meetings and webinars, keeping all participants engaged and contributing.

Collectively, Zoom’s chat and collaboration tools foster a truly unified, interactive, and dynamic communication environment, making remote teamwork as effective as in-person collaboration.

Advanced Features of Zoom Meetings

Screen Sharing and Whiteboard

Zoom’s wireless content sharing feature allows users to share their screens with other video participants, providing a dynamic and interactive platform for webinars, meetings, and collaborations. Zoom users can share their entire desktop or just specific programs, enabling detailed walkthroughs, software demonstrations, and more.

The whiteboard feature, on the other hand, creates a virtual meeting room experience, allowing participants to brainstorm, sketch ideas, or illustrate concepts in real-time. This interactive feature supports a range of shapes and colours, and also allows for text annotations, offering a tangible and dynamic collaboration experience right from the individual workspaces.

Both the screen sharing and whiteboard features of Zoom echo the platform’s commitment to seamless, effective, and engaging communication, making it an indispensable tool in the realm of remote collaboration and distance learning. These features facilitate a closer working relationship among team members, students, or any group of individuals, regardless of geographical barriers.

Recording Meetings

Zoom’s meeting recording feature is another powerful tool that elevates its functionality. Users can record their meetings or webinars locally to their computers or to the cloud, allowing for future references or for the benefit of those who could not attend the meeting live.

This feature is particularly useful for educational purposes, where recorded sessions can serve as study materials, or in business settings, where they can be used to maintain a record of decisions and discussions.

The recorded files can be shared via a link, downloaded or even transcribed, further enhancing the accessibility and versatility of the Zoom platform.

Additionally, Zoom offers unlimited cloud storage for these recordings, ensuring that you don’t have to worry about running out of space while storing important meetings.

Virtual Backgrounds and Filters

Zoom’s virtual backgrounds and filters feature introduces a fun and creative aspect to remote meetings and webinars. Users have the ability to customise their backgrounds, replacing their actual surroundings with a selected image or video, or even using a plain color backdrop. This feature helps create a professional setting, hide cluttered spaces, or simply add a touch of personality to the virtual meeting room. Enhanced by Zoom’s AI, virtual backgrounds work best with a green screen and uniform lighting to allow for the best possible effect.

The filters option takes customisation to another level, enabling users to apply video filters that alter the look of their video feed. From colour overlays, and video effects to whimsical frames, filters can be used to lighten the mood of a meeting, engage with attendees in a fun way, or simply express personal style. These features not only enhance the visual appeal of the video feed but also contribute to the overall engagement and interaction during the meetings. Thus, reinforcing Zoom’s reputation as a user-friendly and dynamic video conferencing platform.

Zoom Phone

As well as web conferencing, Zoom also offers a comprehensive cloud VoIP phone system that enables users to make and receive calls from their computer or mobile device. This feature eliminates the need for separate business phones, providing your users with one platform to connect and communicate through.

With features such as call recording, voicemail transcription, and call queues, Zoom Phone provides businesses with a powerful and convenient tool for their communication needs. Moreover, with its integration capabilities, Zoom Phone can be easily integrated with CRM and other business applications to provide a seamless experience.

F.A.Q.s

Can I use Zoom on a mobile device?

Absolutely! Zoom offers a highly functional mobile application compatible with both iOS and Android devices. The Zoom mobile app allows you to start or join a meeting, chat with contacts, schedule and manage meetings, all from the convenience of your smartphone or tablet.

While the mobile version includes most of the same features as the desktop application, there might be slight variations in the user interface due to the smaller screen size. Zoom’s mobile application ensures that you stay connected and productive, providing the flexibility to participate in video conferencing, no matter where you are.

Can I host a large event, like a webinar or conference, using Zoom?

Absolutely, Zoom is an excellent platform for hosting large-scale events. With the capacity to support up to 100 participants in the basic plan and up to 1,000 participants in the larger plans, Zoom provides a highly interactive and immersive experience that makes it ideal for webinars and conferences.

Users can engage with the audience using features like Q&A, polling, and chat. Furthermore, it offers a webinar add-on which allows for view-only attendees, making it perfect for large audiences. This truly makes Zoom a versatile and powerful tool for hosting any size of event.

Is Zoom Video Conferencing free to use?

Yes, Zoom provides a free tier that includes a full range of features for video conferencing. The free version of Zoom allows users to host unlimited meetings but with a 40-minute limit on group meetings of three or more participants. For one-on-one meetings, there is no time limit.

Features such as screen sharing, whiteboard, text chat, and breakout rooms are all available in the free tier, making it an excellent choice for small teams or personal use.

However, for enhanced features like cloud recording, custom virtual backgrounds, and hosting larger meetings, users may want to consider the paid Zoom plans. These plans provide additional capacities and capabilities, enhancing the Zoom experience for businesses and larger organisations.

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