6 Products To Make Your Meeting Room Experience More Productive And User Friendly.

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Enabling teams to continue to collaborate and share ideas together whilst working remotely has been vital in the past 24 months and video conferencing technology will be far more prevalent to you than in previous years.

Research has shown that successfully communicating on a daily basis no matter where we work, not only improves productivity and trust, but also contributes positively towards mental health.

So, how do we bring this way of working into the office?

By having the right communication and audio visual technology installed within your meeting rooms, your teams can continue to host a video conferencing call on any platform, bringing that same seamless experience to your meeting spaces.

Here is some of the products we recommend to bring this experience to your spaces:

1. Bring your own device (BYOD) video conferencing systems.

There is an array of video conferencing platforms available on today’s market, and no two businesses are the same when it comes to choosing the right platform for them and the needs of their organisation.

Traditional room systems restrict you and your teams to host and attend video conferencing calls on one single platform. This is extremely restrictive and could prevent your users from attending an important meeting.

To give you and your teams the most flexible option when it comes to hosting or attending a video call with colleagues, clients and suppliers, a BYOD video conferencing system is best!

When installed within your meeting rooms, your users will be able to walk into any of your rooms, simply plug-in their device and be able host/attend a video call on any platform using the video conferencing system that is installed within the room.

Most popular BYOD video conferencing system brands: Logitech, Neat, Yealink.

2. Room booking systems.

With no visibility on the occupancy of your meeting spaces, it can be quite frustrating for your users to get to a meeting room, only to find out that it is currently in use and have no visibility on when the room will next be free.

Room booking systems are helping you and your teams take the hassle out of meeting room booking, ensuring that there are no more double bookings, confusion or interrupted meetings.

With a room booking system, booking a meeting room is simple, you can use your preferred digital calendar to book a meeting or simply walk right up to the system and book a meeting directly on the screen, using your fingertips.

The majority of systems now come with a green, amber and red-light aura surrounding the room booking system, meaning you will be able to see at just a glance whether the room is vacant, in use or whether there is an upcoming meeting.

Room booking systems are the perfect partner for co-working, collaborative environments, they are simple to use and:

  • Require no additional booking systems.
  • Require no common email domain.
  • Are co-working compatible.

Most popular room booking system brands: Evoko Liso, JOAN, Crestron, Kramer.

3. Room control systems.

We know that having new meeting room AV equipment installed within your spaces may cause an increase in the need for IT support as your users begin to learn how to use your new systems.

With a room control system, you can reduce the stress on your IT teams and make controlling your meeting room AV equipment as simple as the click of a single button.

Room control systems can be used to control every aspect of your meeting room, from your electric blinds, lighting, sound, temperature, all the way through to your audio visual and video conferencing equipment.

They are programmed specifically to your organisations needs and can be fully customised to control any aspect of your room, enabling you to fully customise your meeting room experience.

With one-touch control, it has never been easier for your users to begin their meetings and make the meeting room as comfortable as possible.

Most popular room control system brands: Crestron, AMX.

4. Wireless presentation technology.

Sharing content using a video conferencing system within a meeting room can become cluttered when you add additional cabling and adapters, and if these cables or adapters get lost, you will then lose the sharing functionality within your room.

Wireless presentation systems allow you to bring your own device (BYOD) to your meetings and connect it wirelessly, allowing you to share your screen on a video call without the hassle of excess cables and adapters.

They are built for intuitive, easy-to-use presentation and collaboration in a fixed conference room or as a standalone – wireless presentation has never been more user-friendly.

Most popular wireless presentation brands: Barco Clickshare, WePresent.

5. Interactive displays.

Interactive displays within meeting rooms are imperative to encourage collaboration with those in the room and also with participants on a video call.

By installing an interactive display within your meeting room, your teams will be able to make annotations, draw and highlight content that is being shared on the screen, making your meetings more visual and interactive for everyone.

Empower your team to collaborate across devices, offices and time zones as if they were in the same room. There is no limit to what your teams can achieve, they can simply walk up and use the interactive display for faster breakthroughs, enhanced productivity and a greater ROI.

Most popular interactive display brands: SMART, Clevertouch, Samsung, Optoma.

6. External microphones and speakers.

With the emphasis placed on everyone being seen clearly during a video conferencing call, often being heard clearly is over looked.

Audio is a huge part of the video conferencing experience and can really make or break a video call.

In smaller meeting rooms the built-in microphone and speaker in your video conferencing system would be sufficient in ensuring that all participants in the huddle room can hear and be heard.

When you move these systems into larger conference rooms, you will find that this quality diminishes as the users in the meeting room will be seated further away from the built-in audio pickup range. This is when you will need to introduce external microphones and speakers.

They can either be mounted discreetly in your ceilings or simply placed on your conference room table. By having external microphones and speakers, participants joining your video call will have a greater audio experience and be able to hear all of the users in th­e meeting room clearly, leaving no room for confusion or misinterpretation.

Most popular audio brands: Bose, Sennheiser, Biamp, Beyerdynamic.

Find out how much your new meeting room technology is going to cost: click here.

Our team of experts are here to help with all of your technology needs. For more information on our meeting room AV equipment offering, get in touch today.

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