Whether you are looking for your first mono/colour machine, replacing a fleet or require a high volume of colour commercial printers, we know sustainable printing will be a priority for you.
Implementing sustainable programmes takes teamwork and experience. Our guide gives you 10 initial steps you can take, based on environmental best practice in document processes and printing, which will contribute to a larger corporate sustainability strategy.
And it can do more than just conserve energy: it can help control costs, increase productivity and reduce material waste.
1. Think e-documents over paper
Electronic document workflows reduce the amount of hard copy output. Use scan-to-email technology to distribute documents electronically, and store scanned documents in an electronic repository. If you do need to print, switch to use recycled paper.
2. Analyse and optimise the number of printers you need
By assessing usage patterns and where devices are placed in the office, you could minimise redundant or under-utilised copiers, fax machines and printers. Introduce more energy efficient multifunctional printers (MFPs) that copy, fax, print and scan wherever possible and limit the use of single function devices.
3. Asset management, recycle and responsible disposal
With good asset management processes in place, you can easily keep track and identify equipment that needs upgrading. Always look for environmentally-friendly ways to dispose of printers, fax machines and MFPs, including recycling toner cartridges and toner bottles.
4. Encourage sustainable habits
Employee behaviour is perhaps the single most important factor in successful environmental sustainability practices. A training and education programme will familiarise your employees with procedures to improve processes, eliminate waste and ultimately achieve performance targets.
5. Redirect printing to the most cost effective device
Rule-based printing automatically redirects print jobs to the most suitable output device to optimise energy consumption, ensure use of resource-saving features and control access to colour output. Maybe it means employees have to walk a few extra steps to collect their printing, but perhaps that not a bad thing either.
6. Minimise power consumption
Purchase or lease devices that exceed ‘Energy Star’ and other industry ratings. Most modern printers and MFDs have energy saving modes and ‘Quick Startup’ technology, which means they are put to sleep when they’re not being used. When set up correctly, this helps to reduce the amount of energy used and reduces costs.
7. Reduce paper usage
Turn on the paper-saving features in the hardware/software of your device – the user manual often explains what’s available but in most cases you can choose duplex/double-sided printing, combining print, lock printing and scanning. When you encourage electronic sharing of documents and document previewing, this can prevent unnecessary reprints.
8. Print on-demand
Use digital print technology to print corporate and marketing materials on-demand – where and when they are needed – instead of printing large volumes to then find something has changed and it’s redundant.
9. Re-set settings and save
High-speed duplex printing, toner saving modes, ‘print selected text’, even default toner selection settings can have a surprising impact on your paper, toner cartridges, and carbon footprint.
10. Measure, manage, optimise
Environmental initiatives, such as carbon offsets, cannot be implemented without accurate measurement and reporting. When it comes to print, the environmental programme must be designed for document processes that not only address reduction of overall energy consumption, hard copy output and CO2 footprint, but also include future recommendations.
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